vigo:Depot System
Primarily designed for depots in an overnight pallet or parcel
network The system provides the necssary labels, dockets,
consignment notes and manifests to ensure goods are correctly
routed through the hub to the delivery depot responsible for
the delivery postcode.
Jobs are automatically priced to ensure that your customers are invoiced correctly and are costed to ensure that you only pay
the correct amount for the job.
Main Features
- Simple, easy to learn job entry screens.
- Onscreen enquiries showing jobs in date, customer, vehicle,
postcode or depot order allow you to quickly view jobs
in a wide variety of different ways.
- Powerful pricing and costing functions ensure accurate charges and the monitoring of gross profit.
- Routing by postcode ensures accurate delivery.
- Simple POD entry routines. PODs can be automatically sent to the Internet for viewing by your customers.
- Powerful exception reporting and displays show jobs that need attention e.g. awaiting POD, not priced, not invoiced.
- Record operational notes against any job which with the
full audit trail provides a complete history of every job.
- Rapid location of a job and all its details provide
fast answers to customer enquiries.
- Powerful invoicing routines ensure that you are paid for the work done.
- Links to popular accounting programs.
- Send and receive manifests to and from the hub by modem,
e-mail or via the internet.
Secure Passworded Protected Logon Procedure.
Menus can be configured to suit each users requirements.
Programs have 3 levels of security :-
- 1. No access to the program at all
- 2. Access to view only
- 3. Full access
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Jobs may be examined in a wide variety
of views. These views are easily tailored to the individual
users needs.
The various views can track a job from entry, allocation to a vehicle, recording the POD and invoicing. |
The job entry screen is simple to use,
easily tailored to your company's needs and can be completly
keyboard driven for speed of entry. |
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Customers, Prices and Invoicing
As well as names, addresses, contacts and phone numbers
the system holds a wide variety of default values for
each customer which automatically populate a large number
of the entry fields when a new job is entered. The system
also builds up reference files of collection and delivery
addresses already used for the customer. All these features
reduce the time taken to enter new jobs and ensure the
accuracy of data entered. |
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Over the years the programs have built up a wide variety
of methods for calcuating the price to charge for a
particular profile of delivery and if using a Hub or
Sub-Contractor, the costs of having the items delivered
for you. |
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Powerful invoicing routines will prepare invoices to your
design (different for each customer if you wish) with a choice
of which items an invoice can include for each customer e.g.
one job per invoice, a day's jobs per invoice or all uninvoiced
jobs.
Customers may also be grouped into 'sets' that have differing invoicing requirements, therefore preparing invoices is as simple as
'prepare invoices for all customers in the daily invoice set'.
If you use the Vigo POD scanning programs then your invoice
run can be supplemented with the images of all the PODs for
that customer, printed singly or 4 or 6 to a page.
Links to Sage or Pegasus are standard and our development programmers have experience of connecting to a wide variety of other in-house
accounting systems.
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 Minimum System Requirements*
Windows 2000/XP.
1GHz PIII or greater.
256MB RAM.
10 GB free on installation drive.
* This is a minimum specification for a single-user system. Multi user and networked systems can require workstations and servers with a higher specification. Vigo experts will be happy to advise you on these matters. |
